Bi-Lingual (English/Spanish) Operations Administrative Assistant

Full Time

Purpose:

This position is a highly interconnected role within the organization. This position will work across a nationwide organization to maintain administrative support for national operations. A wide variety of administrative functions will be required in support of the project managers across the national team.

Major Opportunities & Key Accountabilities:

  • Provide daily administrative support for project management and field operation teams.
  • Provide administrative support for professional field communications (emails, schedules, etc.) between field teams, office staff and clients.
  • Prepare closeout documents for approval and submit.
  • Prepare expense reports.
  • Follow up on past due invoices.
  • Order all equipment for projects per scope of work.
  • Arrange for transportation and lodging for field operations teams.
  • Prepare reports as necessary or required for areas of involvement.
  • Oversee internal reporting systems, specifically Smartsheets, AboutTime.
  • File data and related information and maintain and update databases.
  • Organize paperwork for distribution or analysis.

Nature & Scope:

  • No direct responsibility for supervising others.

Knowledge, Skills, Abilities:

  • Excellent Bi-Lingual (Spanish & English) Communication skills, written and oral.
  • Strong organizational skills and the ability to multitask efficiently – computer literacy is a must.
  • Attention to detail with written correspondence documentation.
  • Ability to manage one’s own time and coordinate and prioritize projects.
  • Positive thinking and attitude.
  • Patience – Willingness to work with and help others when they are struggling with a task at hand.
  • Work Ethic – Willingness to do what it takes to get it done – hands on.
  • Adaptability – Willingness to change with our clients, our model and our people.

Core Values:

  • People – We believe in providing a great work environment that puts people first. We are determined to treat all members of our team with respect and dignity, even when we may disagree.
  • Drive – We believe performance excellence will drive the results that differentiate us from our competitors.
  • Growth – We believe in continual improvement – personal and professional – and we’re secure enough to acknowledge that there’s always room for improvement. We seek knowledge and have a thirst to learn more. We keep getting better at what we do.

 Minimum Qualifications:

  • High School Diploma/GED.
  • Must be proficient in speaking Spanish and English.
  • 4+ years of related administrative support, including working with a remote workforce.
  • Proficient with Microsoft programs, particularly Outlook and Excel.

Apply For This Position

Submit resume and cover letter with experience, education, listing of employers and dates of employment, pay history and related experience.
  • Drop files here or